Instructions for recipients of Short-Term Scientific Mission (STSM) grants in FABER:

As a recipient of a COST Short-Term Scientific Mission (STSM) grant, after finalizing it, you are required to submit a scientific report at the end of your mission. This report is essential for the evaluation and approval of your grant payment.

Please carefully follow the instructions below when preparing your report:

General Requirements

• The report must be written in English.
• It should be submitted within 30 days after the end of your STSM (and always before the official end date of the Grant Period).
• The report must be uploaded to the e-COST system using your personal account.
• Recommended length: 2–4 pages (excluding annexes).
• Use a clear structure with section headings.
• Attach any annexes separately if needed.
• Report Structure and Content

The report should also include the following sections:

A. General Information

• Full name of the grantee
• Host institution (including department and supervisor/contact person)
• Home institution
• Title of the STSM
• Dates of the STSM

B. Description of Work Carried Out

• Outline of the activities performed during the STSM.
• Purpose of the STSM – Brief description of the objectives of your mission.
• Relevance of the mission to the COST Action objectives.
• Methods, approaches, or tools used.
• Any specific training, experiments, or data collection undertaken.

C. Main Achievements and Results

• Key findings or outputs of your STSM and follow-up activities.
• Skills and knowledge acquired.
• Progress made towards the Action’s goals.

D. Future Collaboration

• How the STSM will lead to continued collaboration between your home and host institutions.
• Plans for joint publications, project proposals, or other follow-up activities.
• Here you should explicitly include any dissemination elements. Indicate how the results will be disseminated (e.g., presentations, conference abstracts, journal publications, contributions to the Action’s website or repository).
• Brief confirmation that the STSM was completed according to plan and within the granted budget.

E. Additional Outputs (if applicable):

• Copies of draft papers, posters, presentations, or other materials produced during the mission.
• Please include pictures showing the collaboration, the presentation or any other activity carried out during the STSM. It is advisable to perform at least one (if not more) post on social media or on our website disseminating the action.

Any additional photos or videos of presentations, collaboration, experiments etc. that could be used for further dissemination of the work conducted in FABER please contact the science communication coordinators of the Action, to collect the material.